Senior Payroll Associate

Bill & Melinda Gates Foundation

At the Bill & Melinda Gates Foundation we believe that by creating an environment for our employees to thrive personally and professionally, we will have maximum impact toward our missions to achieve our vision.

Leadership and Culture
Our culture shapes our choices about what we do and how we do it. We believe that energized people, working well together, fueled by great leadership in an inclusive environment can do extraordinary things. We expect foundation employees to intentionally and consistently embody our values of optimism, collaboration, rigor, innovation, and inclusion.

We expect foundation leadership to demonstrate our leadership principles and management expectations. As a people leader, you are responsible for:

  • Creating a culture for impact by shaping an environment where your team thrives, and their unique perspectives and identities are valued.
  • Strategy development, refinement, and management to ensure your team goals align with overall foundation strategies.
  • Nurturing people and building great teams by prioritizing collective success, team development, setting expectations and assessing performance.

Group Summary
The vision of Global Financial & Accounting Services (GFAS) is to provide innovative and scalable global business solutions in accounting, tax, payroll, treasury, and financial operations while safeguarding the reputation of the foundation and our related entities, with the highest standards of integrity and operational excellence.

GFAS is a division within the Finance organization at the foundation and an important part of the operations function. Operations supports and enables the five program teams to make investments and to run effectively and efficiently. As a function, Finance employs approximately 100 FTE’s. The GFAS division is significant (30+ FTE’s), and responsible for financial reporting processes, technical and advisory services, internal controls, and the accounting functions at the foundation.

Reporting to the Senior Manager of Payroll, the Senior Associate, Payroll will lead the processing of U.S. and global company payroll. Ensures accurate calculation of wages, tax withholdings, and company deductions. Ensures proper governmental reporting and compliance. Prepares statistical reports as needed. Lead the activities of a staff of payroll administrators.

Responsibilities

  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Ensures compliance with international, federal, state, and local payroll, wage, and hour laws and best practices.
  • Facilitates audits by providing records and documentation to auditors.
  • Identifies and recommends updates to payroll processing software, systems, and procedures.

Qualifications

  • Bachelor’s degree and at least 5 years of payroll experience or 7+ years of payroll experience is required.
  • 2+ years of supervisory/leadership skills with past formal leadership training.
  • Ability to function well under pressure, often in a deadline-driven and fast-paced environment.
  • Builds strong relationships and communicates effectively and concisely with a variety of constituents inside and outside the organization.
  • Must possess excellent organizational skills and be extremely flexible to meet customer demands, in addition to being able to work independently and prioritize multiple tasks in a changing environment with a high degree of accuracy.
  • Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
  • Strong analytical and problem-solving skills.
  • Proficient with Microsoft Office Suite and related software.
  • Proficient with payroll software applications.

The ability to legally work in the country where this position is located without visa sponsorship is required.

#LI -RW1

Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.

Depending upon your work location, we may require proof of full vaccination against COVID-19 and any recommended booster doses. All employees based in the United States are to provide proof of full vaccination upon hire and any recommended boosters, subject to applicable laws.

Accommodations
If you require assistance due to a disability in the application or recruitment process, please submit a request to [email protected].

Inclusion Statement
We are dedicated to the belief that all lives have equal value. We’re committed to creating a workplace where employees thrive both personally and professionally. We also believe our employees should reflect the rich diversity of the global populations we aim to serve-in race, gender, age, cultures and beliefs-and we support this diversity through all of our employment practices.

All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.


To apply for this position, please copy and paste the following link into your browser address bar:
https://gatesfoundation.contacthr.com/107922744